Company Description
Our client a key player in the Insurance Industry is seeking to hire an experienced Executive Assistant to provide administrative support and assistance to the Chief Operating Officer.
Position: Executive Assistant
Job Description
The Executive Assistant to the COO’s main tasks will include but are not limited to the following:
§ Maintain an administrative system that proactively supports the COO and the organization as a whole
§ Manage the COO’s appointment and meetings schedules; assist the COO in balancing both internal and external priorities
§ Handle telephone calls and also ensure courteous reception for visitors to the COO and the organization
§ Utilize paper and/or electronic knowledge management systems to support and enhance information storage
§ Ensure confidentiality of all documents passing through the COO’s office
§ Handle both local and foreign travel arrangements for the COO and other The company staff including preparing travel authorizations, drivers’ advances, flight bookings and hotel reservations
§ Carry out any other secretarial and administrative duties as may be required from time to time and perform any other delegated or self-initiated assignments to the agreed standards
§ Maintain an administrative system that proactively supports the COO and the organization as a whole
§ Manage the COO’s appointment and meetings schedules; assist the COO in balancing both internal and external priorities
§ Handle telephone calls and also ensure courteous reception for visitors to the COO and the organization
§ Utilize paper and/or electronic knowledge management systems to support and enhance information storage
§ Ensure confidentiality of all documents passing through the COO’s office
§ Handle both local and foreign travel arrangements for the COO and other The company staff including preparing travel authorizations, drivers’ advances, flight bookings and hotel reservations
§ Carry out any other secretarial and administrative duties as may be required from time to time and perform any other delegated or self-initiated assignments to the agreed standards
Education / Experience
§ A Bachelors Degree or its equivalent in English, Secretarial Studies or any related course in Humanities / Social Sciences or any other related discipline
§ A minimum of five years’ experience in a similar role within a structured corporate environment
§ Knowledgeable in the use of the internet and other electronic office equipment
§ A minimum of five years’ experience in a similar role within a structured corporate environment
§ Knowledgeable in the use of the internet and other electronic office equipment
Personal Traits and Characteristics
§ Strong oral and written communication skills
§ Good multitasking skills; energetic and result oriented
§ Planning and prioritizing skills
§ Effective and proven interpersonal skills
§ Respects and maintains confidentiality of information
§ Good multitasking skills; energetic and result oriented
§ Planning and prioritizing skills
§ Effective and proven interpersonal skills
§ Respects and maintains confidentiality of information
How to Apply
To apply for this role, click here
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