As the Executive Assistant you will provide high-level administrative support to the CEO. This is an excellent opportunity to support a high performance team by proactively planning for and executing on all HR support needs; provide a high-level of administrative support with the utmost professionalism. To achieve this, you'll use advanced administrative skills, and handle personal contacts with finesse and diplomacy. The Executive Assistant serves as the primary point of contact for internal and external constituencies. This position serves as a liaison to the senior management team; organizes and coordinates executive outreach and external relations efforts.
In this role, you'll develop broad and comprehensive experience, skills and knowledge in organizational policies, procedures and practices. You will work independently, and carry out large scale special assignments, with minimal supervision
KEY TASKS & RESPONSIBILITIES
Provide advanced administrative support to the CEO
Responsible for understanding the scope and content of ongoing programs management team is involved in and assisting where necessary while prioritizing and managing multiple assignment simultaneously to ensure follow-through on issues in a timely manner
Responsible for heavy calendar management, requiring interaction with both internal and external senior executives and their assistants, as well as third party stakeholders and industry partners to coordinate a variety of complex executive meetings and large scale events
Apply superior analytical skills to screening of routine and highly confidential responses to incoming mail, email, telephone calls and messages.
Track external vendor/consultant contracts/billing/payment . Route documents through internal process and obtain necessary signatures in a timely/efficient manner
Develop and maintain a confidential, centralized filing system, which is linked to computer network filing structure
Coordinate and schedule high-level business meetings and direct reports (and others as assigned)
Process expense reports ensuring timely submission and accuracy
Collaborate with internal parties at all levels to gather information and prepare reports as per the executives needs
All other duties as assigned.
EDUCATION
B.Sc. Business Administration, Economics, Human Resource Management and other social science programs
Related professional program is an added advantage
EXPERIENCE/KNOWLEDGE/PROFESSIONAL COMPETENCIES
Minimum 2 years of related professional experience supporting senior-level management, preferably within global, matrix organizations.
High Proficiency with Microsoft Office software (Word, Excel, PowerPoint)
Professional and pleasant demeanor
Must have ability to prioritize confidential workload and multi-task.
Experience planning and coordinating large scale event/project management responsibilities, highly desirable.
Excellent keyboarding skills and be highly proficient in Microsoft products (Excel, Word, PowerPoint). Additional applications software such as travel and expense management, scheduling, budgetary control preferred.
Must be able to work independently, as well as partnering and team collaboration with other administrative assistants reporting to senior executives.
Discretion, judgment, tact and diplomacy are a must.
Must have superior customer service skills with the ability to network effectively.
Excellent interpersonal, written and oral communications skills
High team orientation
Ability to multitask and to be flexible to work assignments
Strong organizational skills
Attention to detail and follow-through a must
This vacancy is only for female
Personal Assistant to the CEO
Skills
Flexibility
Adaptability
Good interpersonal skills
Ability to multitask
Organisational skills
Communication skills
IT skills
Secretarial skills
Qualifications
A minimum of OND in English, business, languages, administration or management. Previous clerical, secretarial or commercial work experience is essential.
This position is only for male
Sales Representative
Tasks/Responsibilities
making appointments to meet new and existing customers
understanding your customers' needs
making presentations to promote new products and special deals
agreeing sales, prices, contracts and payments
advising customers about delivery schedules and after-sales service
keeping in contact with existing customers in person and by telephone
recording orders and sending details to the sales office
watching your competitors and the products they are offering
going to conferences and seminars and keeping up with industry trends
meeting sales targets
reporting sales trends to your employer.
A minimum of OND in Marketing with at least 2 years experience
This is only for female
Qualified candidates should send their CVs to: customercare@miratonmatadorgroup.com
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